Multiple signers · one agreement

Collect up to four signatures on the same agreement.

Upload one finished contract or agreement, add up to four named signers and choose exactly where each person should sign and date it. We email every private signing invitation for you and return the completed PDF when everyone has finished—quickly, easily and free.

Send a multi-signer agreement See how it works

Clear field assignments

Each signer has their own colour in the field editor, making it clear whose signature and date belong in every position.

Visible signing progress

Your workspace shows who has signed and who is still awaiting action, without displaying one agreement as several separate documents.

One completed copy

After the final signature, the issuer and all signers receive access to the completed PDF containing every signature and signing record.

Useful in the real world

For agreements that naturally involve several people

Many everyday agreements do not fit a one-signer workflow. A tenancy agreement may involve two tenants, a guarantor and a landlord. A building project may require the customer, contractor and property owner. A shared business agreement may need approval from several named parties.

Pen Free Signatures keeps those people together on one agreement. You enter a name and email address for each signer—without forcing them into predetermined role labels—and can arrange the list in the order that makes sense to you.

Tenants, guarantors and landlords
Customers, builders and property owners
Business partners and directors
Clients and service providers
Households and shared applicants
Suppliers and subcontractors

Prepare the PDF

Place the right fields for every signer

Select a signer in the field editor, then click the PDF to add their signature and signed-date locations. Switch to the next signer and repeat. The coloured labels remain visible while you prepare the document, so you can review every assignment before sending.

A person can be asked to sign in more than one place—for example, once for the main agreement and again for an immediate-start waiver. During signing, they must actively confirm every assigned signature location rather than having one unnoticed signature copied across the document.

Optional issuer signature

Add yourself as the final signer

If the agreement also needs your signature, add yourself using the sender option. Pen Free Signatures automatically places you last and keeps your signing link locked until every other party has signed.

That gives you the opportunity to see that the other parties have agreed before you complete the document. If the issuer does not need to sign, simply add the external recipients and leave the sender option off.

Private delivery

We send each person their own signing invitation

Each signer receives a private email link tied to their part of the agreement. They can review the complete PDF, confirm their full name and draw or type their signature from a phone or computer without creating an account.

The workspace shows the agreement once, together with the name and status of every signer. You can send a manual reminder to somebody who is still waiting, revoke an agreement when it should no longer be signed, or delete it permanently.

Retention and limits

Download the finished agreement promptly

Unsigned invitations expire after 30 days. When everyone has signed, the completed PDF is made available to the issuer and signers and remains in the issuer's workspace for seven days before its document data is deleted.

The service is intended for ordinary contracts and agreements where a simple electronic signature is appropriate. It does not provide witnesses, notarisation, regulated identity checks or an advanced or qualified electronic signature. Check the execution requirements for important or regulated documents.

The process

A quick route from agreement to signed copy.

01
Upload and add people
Choose the final PDF and enter the names and email addresses of up to four signers.
02
Assign every field
Select each signer and place all of their signature and signed-date fields on the document.
03
We send and track it
We email each private invitation, show who has signed and return the completed PDF after the final signature.

Common questions

Useful details before you begin.

How many people can sign one agreement?

You can add up to four signers to one agreement. Those four can be external recipients, or up to three external recipients plus you as the final issuer signer.

Do the signers need Pen Free Signatures accounts?

No. Only the person preparing and sending the agreement needs an account. Each recipient signs through their private email link.

Can one person sign the document more than once?

Yes. Add as many signature and date fields as that signer needs within the agreement's overall 40-field limit. They must confirm every signature location during their signing session.

Can the person sending the agreement sign it too?

Yes. Mark yourself as a signer and you will automatically be placed last. Your signing step becomes available only after all external signers have completed theirs.

Does everyone receive the completed agreement?

Yes. After the final signature, the completed PDF is made available to the issuer and every signer. Download it promptly because completed document data is retained for only seven days.

Can witnesses sign through this workflow?

The service can collect several simple electronic signatures, but it does not provide a specialist witnessed-signature process or verify that somebody physically observed a signature. Use an appropriate service when witnessing is a legal requirement.

One agreement. Up to four signers. No card required.

Upload your finished PDF, assign every signature and let us deliver the private signing invitations for you—quickly, easily and free.

Send a multi-signer agreement